Job Description

Job Title

Secretary (OA)

Duties

Help

Duties include but not limited:

• Managing requests for information and resolving a variety of administrative inquiries both from within and outside of SAVAHCS.
• Screening calls and visitors, and ensuring follow-up inquiries are referred to appropriate personnel based on knowledge of programs and/or operations.
• Receiving and reviewing all incoming correspondence, publications, regulations and directives, and ensuring tasks, reports, and other action items are completed timely by independently distributing work to appropriate staff member and departments.
• Managing office supplies for Engineering Service by developing and managing inventory and adjusting supply volumes based upon the usage rates and customer needs.
• Responding to requests regarding Engineering Service functions and personally preparing responses from source material; anticipating need for information and systematically preparing material for immediate availability; following up on required actions and informing appropriate personnel.
• Maintaining logs on correspondence and reports and ensuring timely reply or action has been taken.
• Preparing final documents and various other correspondence from recorded/verbal dictation, rough drafts, rough notes of engineers and other employees, including highly technical and complex terminology of an engineering, architectural and construction nature.
• Entering employee's attendance and leave information daily. Posting includes regular hours, days worked, overtime, holiday pay, differential, compensatory time earned or taken, any applicable premium pay, absence for Leave Without Pay (LWOP), Absence without Leave (AWOL), military leave, annual and sick leave, Authorized Absence (AA) and changes in T&L units.
• Preparing corrected timecards as needed.

Work Schedule: Monday to Friday, 8:00 a.m. - 4:30 p.m.

This is not a virtual position.

Position Description/PD#: PD11278A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

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