● Minimum of 3-5 years of experience in bookkeeping or accounting roles. ● Proficiency in QuickBooks (desktop and online versions). ● Intermediate Microsoft Excel skills. ● Familiarity with a Point-of-Sale system, ideally Shopify POS. ● Ability to follow detailed procedures, multitask effectively, and maintain high levels of accuracy and confidentiality while adhering to deadlines. ● Ability to prioritize and maintain an appropriate sense of urgency. ● Strong communication and exceptional customer service skills, maintaining a high level of professionalism at all times. ● Ability to work at least one weekend day per week (either Saturday or Sunday).
Associate’s or Bachelor’s degree in Accounting preferred but not required, Finance, or a related field is a plus.
07/20/2026
$25.00 - $25.00 / Hourly
40
1
First Shift (Day)
Key Responsibilities:
Daily Financial Operations:
● Perform daily POS transfers to QuickBooks, review transactions, and correct any discrepancies.
● Print all Zelle payments, enter payments into QuickBooks, and reconcile with the bank records.
● Process daily Zelle payments, credit card payments, and ensure proper recording in QuickBooks.
● Take the cash pouch from the safe, verify all transactions, and deposit cash in the bank weekly, maintaining accurate cash balance records.
● Log into bank daily to approve any checks or debits; coordinate with the Treasurer or Administrator as needed.
Accounts Payable and Receivable:
● Manage and process all types of invoicing, including batch invoicing for new owners, credit card fees, village fees, annual maintenance fees, and finance charges.
● Apply customer payments accurately, whether received by mail, credit card, Zelle, or cash.
● Maintain a list of village fees paid by each village, ensure approval by the Treasurer, and prepare necessary checks.
● Enter and attach vendor invoices in QuickBooks; ensure all bill payments are made promptly and accurately.
Bank Reconciliation and Reporting:
● Reconcile all bank accounts promptly at the end of each month.
● File and pay NJ sales tax quarterly; manage payments for property taxes, tax liens, and other obligations.
● Track cash flow, payments, and receipts, and provide monthly financial summaries to the Board.
● Ensure the accurate completion of all required reconciliations, including petty cash and laundry income.
Data Management and Record Keeping:
● Maintain up-to-date records in the global database, including email addresses and new owner details.
● Follow specific procedures for adding and removing site owners from the global email system.
● Keep accurate records of village fee payments, payment plans, property sales, and other financial documents.
Payroll and Insurance Administration:
● Process payroll bi-weekly, including downloading timecards, verifying approvals, and managing employee records in QuickBooks.
● Manage group health and life insurance applications and coverage for eligible employees.
● Review insurance policies upon renewal for accuracy and ensure timely payment of premiums.
Compliance and Administrative Support:
● Verify and renew all annual reports, licenses, and vehicle registrations for the campground.
● Assist in the preparation of documents and information for audits and financial reviews.
● Provide administrative support, including filling in for receptionist and secretary as needed.
Property Transfers and Sales:
● Manage all financial tasks related to property transfers, including invoicing for property sales, setting up new owners in QuickBooks, and handling lien redemptions.
● Ensure that all documentation is correctly filed and distributed to relevant parties.
Additional Responsibilities:
● Oversee petty cash management, including maintaining records, reconciling monthly, and ensuring sufficient funds.
● Handle laundry income collection, recording, and safekeeping.
● Support the distribution of annual owner packets and the creation of batch invoices.
● Follow detailed instructions for all tasks and adhere to specific internal procedures and guidelines.
● Maintain accurate Standard Operating Procedure (SOP) documents for your role.
● Have a “do what it takes” attitude: Go the extra mile, support co-workers, and build positive relationships with site owners, and act as an ambassador of the organization at all times.
● Maintain a consistent and timely work schedule.
● Proactively seek feedback on your work and be open-minded and eager to learn new skills and ways of doing things.
On-site
001
Full Time
patti@talltimbers.net
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